A reputable organisation is seeking an Procurement /Administration officer to join their team. Responsible for the management registering, detailing, updating of records all organisation’s fixed assets and small tools, including ensuring safety, insurance, tracking movements, regularly updating the Asset register and performing spot audit checks. Ensure that company vehicles have current licenses/ registration / insurance documentation in liaison with users. Monitor maintenance requirements on Head Office buildings, equipment, IT infrastructure and recommend appropriate repairs. Prepare and Manage tender documents and reports. Supervision of Administration staff. The management of stocks, consumables, and fuel which includes ensuring that stock procurement systems and procedures are in place and adhered to, data entry and reports as necessary relating to such items. Create, manage and maintain the central filing system for easy storage and access of company records, operational records, correspondence, contracts, photo galleries, and other material which may be considered necessary to store and manage centrally from time to time. And also some procurement duties as well- Receive and review all purchase requests for completeness. Identify cost effective service providers and product suppliers and negotiate prices to ensure value for money to the organization.
Procure organization’s supplies as per purchase requests ensuring timely delivery and that products meet the specified quantity and quality. Inform and regularly update initiators of Purchase Requests on progress with orders and delivery dates to users. Report weekly to the Finance Manager on order and stocks status. Monitor all outstanding purchase orders and requisitions to ensure fulfilment or cancellation without loss of funds. Schedule and organise collection/delivery of orders to/from suppliers and to/from users. Track inventory levels in liaison with the Operations department and the Finance Manager to ensure availability of chemicals and fuel when required. Ensure the proper filing and maintenance of all procurement documentation to guarantee ease of review for internal checks and external auditors from time to time. Responsible for the management of organisation’s preferred supplier list. Accounting knowledge is essential for the Job. Must be available to start immediately. A generous salary package is offered for the right candidate
Urgently apply if you are interested and attach your CV in word format to: email@example.com